Can’t hire a copywriter? Here’s how to DIY your message for better conversions

You know that old saying, “give a man a fish and he’ll eat for a day; teach a man to fish and he’ll eat for a lifetime”? 

My version of that includes teaching you how to DIY your copy so that you feel more confident, have greater impact & can spend less time on your marketing words.

Because the truth is, you’re not going to be able to hire a professional for every word you write for your business – you’ve gotta know how to DIY! 

And it all starts with a stellar brand messaging strategy.

Today, I’m dishing the exact steps I take to help businesses like yours develop clear, impactful messaging for your brand so that you can write better words, faster. 

Let’s dive in – and be sure to grab the 36 questions your content must answer guide while you’re here! 

        how to DIY your brand message for better conversions


what is a brand messaging strategy?

Me: *sends new client on-boarding questionnaire*

Question: “Do you have a brand messaging guide?”

Client: “LOL – no, what is that?”

“Brand messaging strategy” *sounds* big-corp level fancy – but really, it’s just a document designed to help you tie together every piece of content you create in your business. 

Think of it like a mood board for your words – it’s sole purpose is to guide the language you use in every piece of content you create. 

It’s part internal messaging doc & part sales copy swipes. 

Inside, it holds all the key ideas, phrases & words that makes buyers relate to your brand << which makes them want to buy. 

It helps you:

– get into the frame of mind of the people you serve, so you can serve them better

– find the exact right words to say when writer’s block hits

– get the yes & convert more of the right people with every message you write

Basically? A brand messaging guide is *the* reference point for everything you create for your business.


how to create a brand messaging guide (and why it’s important)

Which is why it’s SO important to have one, even if you’re currently the only person on your team. 

It’s true, nobody knows your offers (or your audience) quite as well as you do – but when push comes to shove, you can only store so much information in that entrepreneurial brain of yours. 

Keeping a detailed messaging guide on hand gets all that information out on paper, freeing up brain space and making it a lot easier to develop & organize your content strategy. 

You might also enjoy: 7 steps to a more effective content marketing strategy

Plus, putting together a solid messaging guide NOW, will make it so much easier to on-board a new team member or freelancer when the time comes. 

It’s basically like giving a high-five to your future self.


Your messaging guide should be a living, breathing document that expands & contracts as your business changes.

That being said, there are 6 *key* elements every messaging guide should have fleshed out:

Copy Swipes: These are comment snippets straight from the mouth of your ideal customer. These come from reviews, surveys, social media comments, etc. Include anything that expresses a desire or need that you are able to fill or problem you have solved. 

Example: recently a client told me she felt like I waved a magic wand over her copy and made it more effective. If I wanted to run with that, I could open my services page by saying something like “Wishing you hand a magic wand for your sales copy?”

As Scott Cook said, A brand is no longer what we tell the consumer it is – it is what consumers tell each other it is.

When you keep track of dream customer needs & echo back to them what they are likely already thinking to themselves, they are more likely to be on board.

Copy Bank: Simply put. A copy bank is a list of on-brand, high-impact words & phrases that describe the problem you solve & how. 

Start by jotting down words you see repeated over & over by your dream customers in your copy swipe research. What do your ideal clients want most out of working with you? What patterns do you see in their choice of language? Do they use big. complicated words or short, simple ones? (I like to use the Hemingway App to analyze all those little details!) 

To enhance your list & help your message stand out above the noise, use a thesaurus to replace some of the more generic words with words that communicate the same thing in a more powerful way. 

Example: Authenticity -> Transparency 

Freedom -> Breathing room

Brand Core: This is the central idea of every piece of content or offering filters through. Every time you sit down to create a marketing plan, freebie, or new offering come back to your core statement to focus your message & keep everything consistent.

Your core should center around your ideal customer’s goals & desires + how you can help them reach them. 

Example: you are a personal finance coach that teaches people how to be financially independent through non-restrictive budgeting.

Your core: Values oriented budget coaching that empowers you to live life on your own terms.

^ now every time you sit down to create something in your business, ask “How does this empower people to use their finances to live out their values?” Anything that doesn’t answer that question, shouldn’t be something you spend your time on. 

3 Brand Promises: The “Power of Three” works so well throughout any form of communication because it’s the smallest number of elements required for the human brain to notice a pattern. Essentially, it’s proven to be the most effective way to communicate when you want someone to understand and remember what you’re trying to say. And this simplicity and clarity = marketing gold. Because out of everything you’ll write for your brand, your 3 brand promises are the pillars which every other piece of copy expands upon. 

Sticking with the example of the financial coach above, your 3 promises might be:

Take back the reins

Safe-guard your future

Live life abundantly

Use your copy swipes & bank to play around with different words, angles & combinations that perfectly represent who you are, what you do & how you help your ideal customers. 

Power Statement: This is simply a 15 – 30 word statement that expands upon your brand core & power statement. Your power statement should explain who your business is for, the pain points your business helps solve, and the outcome or promises to the customer. 

Example: Be empowered to take back your financial reins, safe-guard your future, & live more abundantly with 1-on-1 budget planning designed to align with who you are at your core

Tone of Voice: This is the perspective you use to approach your writing, educating & work from. 

Are you serious? Energetic? Cheeky? Progressive? Fiery? Do you use big, complicated words or short, simple words? How does your tone of voice fit with your customer’s voice from your copy bank?

Nailing your tone of voice helps to make sure that when you show up, you are showing up & serving in a way that feels the most natural to you. 


tips to creating a useful messaging guide

TIP #1: KNOW YOUR BRAND ARCHETYPE

If you’ve never heard of the 12 brand archetypes, they are basically personalities or situations that are easily recognizable & stand the test of time.

I won’t dive into all the archetypes here (there are a ton of resources & information on them online. My friend & client, Kaye Putnam, has a great quiz & stellar resources if you want to learn more.) – but if you are struggling to create messaging that is consistent & effective, I highly recommend figuring out your top two archetypes BEFORE you start creating your messaging guide. 

TIP #2: “PANTRY COOK” YOUR WORDS‌

Some of my best dinners came about from just opening up my pantry & cooking up whatever I found floating around in there. 

The point? If you’ve been in business any length of time, you *probably* already have a few words & phrases on hand that you like to pull out when the time is right. Just because you’ve never put together a brand messaging guide before doesn’t mean you don’t already have the elements sitting in your digital pantry, waiting to be put together. 

Go back into your archives & pull out your tried & true words. Play with combinations, pair them with new words from your copy bank, sub them in for words from your copy swipes – really figure out the best way to leverage what you already have. 

Your copy (& conversions!) will be better for it! 


Creating all this can be a bit overwhelming (& maybe even feel a tad bit like busy work at first) – but I promise, if you take the time to get *really* clear on your brand words, you will save so much time when you sit down to write for your business. 

And if you want to figure out how to stitch your words together for better conversions, click here or look down below to grab my list of 36 questions your content must answer. This is a multi-page checklist that can help you (& your readers) get the most out of your content. 

Still have questions about how to create a brand messaging guide? Drop them below! I love helping service-based businesses brand their message & get the most impact out of their words! 

Leave a Reply

TP1_0775

Oh hey! I’m Kaitlin. 

Conversion Copywriter & Strategy Consultant

Welcome to the blog

Armed with the belief that you *can* actually leverage your words to make more money, I have one mission. 

To help you banish cookie cutter copy, blot out page fright & craft a brand strategy that connects and converts. 

Plant Lady

Don’t Miss a Thing!

Enter your email below to get marketing and copy tips delivered straight to your inbox.

Plant Lady

Does your copy pass 

the Magazine Test?